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Government Work

vharrison

Island Girl
Joined
Mar 22, 2005
Messages
6,280
Location
MARATHON, FL
Do ya'll ever bid on government work? I have been working on a bid package ALL day. This is a bid for Monroe County and the bid package is 37 pages long. They want this and they want that. They want 2 originals and 4 copies. :what: Honestly, I had to get 4 prices per hour from John, the rest is ALL paperwork. Pain in the butt. The contract is worth the time. For the first time, they are going to let all the work out to one company as opposed to bidding each individual project. The contract is worth $ 80,000.00. That is not a huge chunk of money, but not chump change either.

The grant they will be working off of dictates that the company that is awarded the contract has to have a special endorsement on their Pesticide license. So, not only have we dealt with all the paperwork, Jeff and Greg had to go to Miami to take a test. Both passed and we believe they are the only tree guys in the County to hold this license. We will see if anyone else from the mainland bid on it.
 

Skwerl

TreeHouser
Joined
Sep 6, 2006
Messages
15,951
Good luck getting on the governmnet gravy train. Lots of red tape and lots of hoops to jump through, but once you're in then you can pretty much write your own ticket because so few companies will deal with all the paperwork. Just be sure to include your hourly rate for paperwork! ;)
 
C

Chisel Tooth

Guest
Like Brian said it's a lot of red tape, but once you are in you have it made. Good Luck!
See Ya
Mike
 

treetx

Traveler extraordinaire
Joined
Mar 7, 2005
Messages
2,173
Location
Austin, TX
I do a lot of selling to the govt. Takes time and yes, hoops. In my line of work it is about getting in early so you can lead the person writing the specs rather than try to meet already written specs.

That way you can help them find a solution and you can match your strengths to be the solution to their problem. Of course this requires getting in early on the process.

This way when it goes to a bid process, hopefully you are the only one qualified for the neutral, performanced based specs......... (by getting in early you tailor performance based specs so you can still charge a fair price and get the work)

Possible in tree work if you know the guys/gals who put together these projects.

If you don't get in early, sharpen your pencil and slim down those margins.

.02
 
L

Lucifer

Guest
Over here in England red tape and hoop jumping are a daily occurrence.
 

vharrison

Island Girl
Joined
Mar 22, 2005
Messages
6,280
Location
MARATHON, FL
Takes time and yes, hoops. In my line of work it is about getting in early so you can lead the person writing the specs rather than try to meet already written specs.

Possible in tree work if you know the guys/gals who put together these projects.

If you don't get in early, sharpen your pencil and slim down those margins.

.02
We have worked with this young lady for 5 years, first she was with DEP, then The City of Marathon, now Monroe County. We all know the specs and the regs, it is just a matter of paperwork and putting a number on it that is good for everyone. After all, it is my tax dollar at work.
No bubba system at work when dealing with her, like in other municipality's down here. She appreciates people that know what they are doing and admit it when they screw up. We screwed up big time when she was with the DEP, cost us 5 grand in fines. A supervisor (that is no longer with us) told us the permit was in hand, when it was not. Can't blame him altogether, we had more checks and balances in place, but did not follow them. That one hurt the pride more than anything. We try to do the right thing and be the best at it.
 

sotc

Dormant hero!!
Joined
Dec 6, 2005
Messages
21,739
Location
So. Oregon
state jobs have lots of paper work here. i do alot of city work and am on the county list but havent done anything for them. tommorrow i go do a walkthrough at ashlands lithia park. probably a waste of time as others bid way low but i think its still good to show my face
 

Bodean

Cali dreamer
Joined
Dec 9, 2005
Messages
6,708
Location
San Francisco, Kali
Darin and I's former boss does gov't jobs,
demand the job be done now and cheaper than bid and don't get paid for months.

He says he went deeper in debt waiting for the checks to come.
The money was spent before it was received.

Though there usually fun. In my humble opinion and experience.
 

vharrison

Island Girl
Joined
Mar 22, 2005
Messages
6,280
Location
MARATHON, FL
Well, they opened the bids on Tuesday and there is a public meeting on Friday to evaluate the bids. A selection committee will go over the bids and see who is actually qualified to meet the terms of the grant. We will attend the meeting and answer any questions that might come up about our qualifications. :\:

:/: I hope we get it.
 

sotc

Dormant hero!!
Joined
Dec 6, 2005
Messages
21,739
Location
So. Oregon
lithia park opens theirs tommorrow. i may get 1 part but im sure i wont get the other
 

stehansen

Climbing Up
Joined
Aug 25, 2005
Messages
9,187
Location
Ceres, CA
Good luck V. I'm bidding on one also. It is network of 16 subsidized housing complexes around here. It is funded by USDA. I got a little bit of an "in". My neighbor is a fencing contractor who is working for them and has recommended me to the superviser.
 

Al Smith

Mac Daddy
Joined
Mar 6, 2005
Messages
13,951
Location
Northern Ohio
Some gov. contracts are stcky as honey.You about need a Philidelphia lawyer to sort them out. Lots of what if's and where as's in them as a general rule.
 

vharrison

Island Girl
Joined
Mar 22, 2005
Messages
6,280
Location
MARATHON, FL
True Al, the biggest pain I have found is the Certified Payroll. Who worked when, where and for how much. Our leasing company provides the completed certification, but I have to know who was where, doing what and how much were they paid. With 3 different crews working on the same project, it can be a pain. Especially when Johnny from crew 1 didn't show up at all and Billy from crew 2 went home mid day with a running nose.
 
J

Jonseredbred

Guest
If Johnny and Billy don't fill out a complete time report for you they dont get paid right??
 

vharrison

Island Girl
Joined
Mar 22, 2005
Messages
6,280
Location
MARATHON, FL
Johnny and Billy can't spell. :lol: Just kidding. Our record keeping for time is done by the supervisors, so that really is not a problem. It is keeping track of what crew is where and when and for how long.
 
F

Frans

Guest
gps locators for the vehicles. can we as employers put a chip in our employees? :D
:lol: I love that idea.

I can see it now, me with this gun type thing, taking ambush shots at the employees as they walk into the yard in the morning 8)
 

Paul B

I dig hammocks.
Joined
Mar 6, 2005
Messages
12,712
Location
Burnaby BC
:blob6: "boy there are big skeeters around here!" as jimbo the groundie slaps at his neck while walking through the gate into the yard, Frans hidden in the scrub with his dart tagging gun....

the next thing is how to install the internal, remote control defibrillator. :shifty:
 
D

DTW902

Guest
Then you have to plan on there payment terms. Anywhere from 30 days to 90 days. But once your in the system it all works out. Good Luck
 

vharrison

Island Girl
Joined
Mar 22, 2005
Messages
6,280
Location
MARATHON, FL
sotc and Stehansen, good luck to both of you!

I just got out of the selection meeting, and SWEET, we got the contract. It has to go before the County Commission in January and is to start February 1st!

The meeting was very interesting. Only 4 companies bid the project. One was disqualified right away for not preparing the bid package properly. That left us with 2 to bid against. They began to evaluate each package, detail by detail.

Since we were only there as spectators, so to speak, we could not offer any clarifications on any thing they might not be clear about. They evaluated the previous work completed by each company and how that might be relevant to the scope of work being bid on, the equipment available to the company, the amount of manpower available, and the ability to finish the project within the time frame allotted. Of course, price per hour was factored in as well. Points were also given on the overall package presented as the bid. In the end, we won by a very slim margin, only 1.5 points higher than the second place company.

Out of 55 points, we got 50, the next company got 48.5, and the last company got 28.
 
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